AMS Project Grant Requirements

Competition Update: Allowable Costs document updated April 4, 2016
 

Objective
Eligibility
Evaluation Criteria
Funding and Duration
Application Dates and Funding Decisions
Allowable Costs

GMS Application Information

Canadian Common CV (CCV)/ Resume
Project Details
Team Member Information
Ethics
Plain Language Summary
Objectives
Project Description
Work Plan
Historical Methodology
Budget Justification
Signature and Submission

Review Process
Step by Step Guide for Applicants
Contact Information

Objective

The AMS Project Grant is designed to support small budget proposals on projects in history of health care, disease,  medicine with special interest in, but not limited to, Canadian history of health care, disease, medicine. Such projects might include requests for seed money to develop research initiatives. Proposals are expected to advance an aspect of the history of health, health care or disease or the education of health professionals that could benefit the broader community of practitioners in the field. There is an expectation that during the period of these grants or within a year of their completion, one or more conference papers or publications/presentations will result from this funding.

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Eligibility

To apply for an AMS Project Grant, the Principal Investigator (PI) must meet one of the following requirements:

  • Be employed as a health professional in Canada by a health care organization/ health authority/ provincial/national government
  • Be a researcher with an academic appointment at a Canadian university or affiliated research institution or hold an appointment (with research responsibilities) at an affiliated hospital/research centre/institute, or
  • Be employed by an organization such as a professional organization , eg., CMA, CNA, MCC, or a health professions regulatory college located in Canada.

Please note: If ethics approval is required to complete the suggested project, the principal investigator must be able to provide documentation from a Tri-Council Compliant Ethics Board demonstrating that an acceptable review has been completed and the project approved. 

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Evaluation Criteria

The following criteria will be used to evaluate the AMS project grant applications:

Objectives – The proposal must:

  • List the main project objectives
  • Ensure listed objectives cover all main activities planned using the project funds

Please note: Funded applicants will be expected to report on progress related to the listed objectives.

Project Description – The proposal must demonstrate:

  • Clarity and scope of objectives, goals and target audience(s)
  • Clarity and appropriateness of methodology, including limitations
  • Potential contribution to the field of research
  • Feasibility of the proposed work

Work Plan – The proposal must demonstrate:

  • The timeline is reasonable and activities are feasible
  • Work plan includes dissemination activities, i.e., poster presentation, journal article etc.

Team Composition - The proposal must demonstrate:

  • Knowledge, expertise and experience of the applicant(s)
  • Relevant research experience
  • How the expertise of the applicant and team members (if applicable) ultimately benefits the project
  • The required skills are available to complete the project

Merit of the Proposal – The proposal must show:

  • Significance and expected contribution to understanding, interpreting, or creating knowledge
  • The potential of the investigator/research team to succeed in the activities proposed

Budget - The proposal must demonstrate:

  • Appropriateness and justification of the budget
  • Availability of other sources of funding, if any
  • Special needs related to the project (i.e., meetings, teleconferences or infrastructure costs, such as user fees)

Historical Methodology - The proposal must demonstrate:

  • What potential difference this project will make to the advancement of the history of medicine, broadly defined, in Canada (or elsewhere, if relevant)
  • The kind of methodology being used, the kind of sources being consulted, and the scholarly questions/themes/debates being engaged

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Funding and Duration

Funding is available up to a maximum of $10,000 per grant. Funds will only be issued to institutions located in Canada. The grant is for a period of one year. The number of grants allocated will be based on the number of applications received and available funding. Funded applicants must demonstrate the ability to generate financial statements which comply with the NSHRF Program Requirements.

For Financial Statement Template, click here

Multiple submissions: Applications can be submitted for more than one grant. Related (but not duplicate) applications are permitted, provided the applicant clearly demonstrates how each application will be unique and can be implemented independently.

Please note:  Funded projects may begin on the first of any month between September 1, 2016 and September 1, 2017. The project should not take longer than one (1) year.
 

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Application Dates and Funding Decisions

Applications will be accepted using the NSHRF’s GMS system only. Paper or faxed copies of the application will not be accepted. Information regarding NSHRF’s GMS System can be found on our Apply Using GMS page.

Please visit our Schedule of Funding Opportunities page for current grant offerings and applicable dates.  
 

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Allowable Costs

Program requirements for all funding opportunities can vary. Please visit the Budget and Allowable Costs page on the NSHRF website to learn more about allowable costs specific to the AMS Project Grant.

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GMS Application Information  

All AMS Project Grant applications are submitted in the NSHRF’s online Grant Management System (GMS) and completed either as direct entries or as additional uploads. This section describes each requirement in detail. To create a GMS account or start your application, please login to the Grant Managment System

If you are entering information directly in to the GMS and you wish to cut and paste from another document we recommend that you paste as unitext. Notepad will convert to unitext.

All sections uploaded to the GMS must adhere to the following format:

  • Uploads cannot exceed section page limit and must be in Portable Document Format (.pdf)
  • Font must be 11 pt minimum, black type. No condensed/narrow fonts, type, or spacing
  • Use 1.5 line spacing, 0.5 inch (1.27 cm), left and right margins
  • PI's last name and application ID number (available in GMS) must be at the top of each page in the header
  • Pages uploaded for each section should be numbered in the footer
  • Page numbering can start at one and end with the maximum page limit for that section; applicants do not need to attempt consecutive numbering between sections
  • All references should be uploaded as a separate attachment in the References section

Please note: Ensure uploaded documents are not locked or password protected as the system will not be able to open them.
 

Canadian Common CV (CCV)/ Resume
Project Details
Team Member Information
Ethics
Plain Language Summary
Objectives
Project Description
Work Plan
Historical Methodology
Budget Justification
Signature and Submission

Canadian Common CV (CCV)/Resumes 

A Canadian Common CV (CCV) is required for any Principal Investigator, Co-Principal Investigator or team member for the AMS project grant who has an academic appointment. If the applicant does not hold an academic appointment, a resume should be uploaded. All uploaded documents will be included in the final application. Refer to our instructions on validating and submitting your Common CV for NSHRF.

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Project Details

Title of Proposal

This title will be used for communication purposes. It should describe the subject of the research for which you are seeking support. It should not contain a company or trade name. Spell out scientific symbols and acronyms.

Key Words

In your GMS application, you will be asked to provide six key words that describe the research endeavors outlined in your proposed program of research.

Institution Administering Funds

Applicants must indicate which institution will administer the funds. In order for an application to be submitted to the NSHRF, this institution will be required to approve the application and agree to terms and conditions listed. It is recommended that applicants contact the institution to determine internal institutional deadlines, requirements and potential support offered by the institution in advance of the project grant application deadline.

See below for the form requiring signature by the institution that will administer the grant funds. A scanned or electronic copy of this form can be uploaded in your GMS application. Please refer to the NSHRF signature and submission page for more details on institutional responsibilities.

Download: Institution Agreement Form (PDF)

Please note: Applications are required to have institutional approval and appropriate signatures before the application deadline. Applications that have not obtained institutional support will be considered incomplete and will not be considered for funding.

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Team Member Information

  • All team members (if applicable) must be listed in the GMS application form.
  • A team member category must be designated to each member.
  • Team members must create a GMS account and are required to provide consent in the GMS. (Collaborators are the only team member role not required to provide consent in GMS.) 
  • All team members with academic appointments must validate and submit their CCV. Team members who do not have academic appointments must provide the PI with a copy of their professional résumé or CV to upload. Collaborators do not require a CCV or resume.

Adding Team Members: In order for the Principal Investigator (PI) to add team members to the application, he/she must instruct the individuals to first create a GMS account. The PI adds a team member’s system account (email address) in the Other Team Members section of the GMS application. Once a team member has been added to the application, the PI must notify the team member and instruct her/him to sign in to GMS and provide consent.  

Team Member Consent: All team members (except collaborators) listed or discussed in an application must provide consent in GMS in order for an application to be successfully submitted. To access the applications(s) requiring their consent, team members must refer to the Team Review section under Portfolio in their GMS account. It is the responsibility of the PI to notify team members when they have been added to the application - team members and Co-PIs are NOT electronically notified when added.

For information on how to view team members' contributor status in GMS (i.e. confirmation that team members have provided consent), the PI should click the Consent link in the Status column on the Portfolio page in their GMS account. If a team member does not provide consent, the application is incomplete and cannot be submitted.

Please Note: If a team member’s consent is outstanding when submitting an application, you may choose to delete the team member and remove reference to that team member in all applicable application sections. If a team member is described in the application, but not listed as a team member (has not provided consent, reviewers will be instructed to disregard that team member’s contribution to the project. If a team member wants to withdraw consent, they must contact the PI and the PI must delete the individual on the application.

To learn more about the process for providing consent, please see the PI User Guide in GMS. Please refer team members to the Team Member Guide in GMS for details on creating an account, linking their CCV and providing consent.

Ethics

In the GMS application form all ethics approvals that apply to the proposed work must be identified. If the approval(s) from your institution's ethics board/committee(s) have been obtained, they can be uploaded.  If not available at the time of application, ethics approval must be provided if the application is approved for funding. Please be aware that funds will not be released until final ethics approval has been received or notice from the Research Ethics Board indicating ethics approval is not required is received. No exceptions will be made. Refer to the Ethical Conduct Requirements for more information.

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Plain Language Summary

Applicants must provide a clear and concise description of their project, written in language suitable for a non-scientific audience. Please describe the objectives of your project (the activities for which you are requesting funding) and how will this project will advance the history of medicine broadly defined and why that is important. If funded, this information will be used for communications purposes.

This section is limited to a maximum of 500 words.

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Objectives

Please list the main project objectives for the full duration of your project. These objectives should be the same as those described in the Project Description and Work Plan section of your application. Ensure the listed objectives encompass all of the main activities you plan to undertake using the project funds. A maximum of four objectives can be listed in the GMS application form. Please only enter one objective per text box (click Add Objective to enter each subsequent objective).

Please note: This section is used for administrative purposes by the NSHRF. Funded applicants will be expected to report on progress related to the listed objectives.
 

Project Description

Provide a clear and concise description of the proposed project (the activities for which you are requesting funding). This is not a description of your research interests, but rather a description of how these project grant funds will be used. Please list the project goal and objectives, as well as indicators of success. Describe the research methods (e.g., document searches, interviews) that will be used Summarize the project and its fit with the grant objective.

Applications must include a bibliography that uses a standard referencing format (e.g. APA, Vancouver).
 

PLEASE NOTE: Projects that propose working with vulnerable populations require special consideration to ensure the project is carried out in a manner that is respectful and appropriate for the study population. It can take a significant amount of time and effort to establish meaningful relationships with members of these communities and this time should be accounted for in the study design. Alternatively, if the applicant already has established a trusting relationship with a proposed study population, this should be made clear in the application.

This section is limited to a maximum of three pages (PDF). 

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Work Plan

The work plan should include a clear timeline indicating project start and end dates, and details on activities, including team members responsible, deadlines and indicators of success. Teams should anticipate challenges and include a plan to address those challenges. The work plan should also include a description of any staff required, including role and responsibilities.

This section is limited to a maximum of one page (PDF).

Historical Methodology

Demonstrate the relevance of the proposed project and its anticipated outcomes. Describe the potential difference this project will make to the advancement of the history of medicine, broadly defined, in Canada or elsewhere if relevant. Outline the kind of methodology being used, the kind of sources are being consulted, and the scholarly questions/themes/debates being engaged. 

This section is limited to a maximum of one page (PDF).

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Budget Justification

Refer to Budget Considerations and Allowable Costs when preparing your budget.  You will need to upload a detailed budget justification and complete the budget table in the GMS application form outlining itemized expenses. Peer reviewers carefully review budgets. Only those expenses deemed necessary for the proposed research will be approved. Below are details as to what should be included in the one (1) page budget justification as well as additional requirements within the budget table.  A description is required for each budget item entered in the table; it is helpful to use similar descriptions when writing your detailed budget justification.

Refer to your institution’s policies pertaining to procurement and travel to ensure your budget aligns with institutional policies.

Personnel: Outline in the written justification details of hourly wage, work hours per week and number of weeks of work for each personnel position listed in the budget table. Please refer to your institution’s policies and ensure CPP, EI and other related deductions/benefits are included if required by your institution. Flat rate student stipends are not allowable costs. Within the budget table, you will be required to identify the Role (Research Assistant, Technician, Other).  If Research Assistant is selected, you will be asked to specify Student or Non-Student- if Student is selcted, you will then be asked to specify the level.  If Other is selected you will be asked to describe the role.

 

Professional/Technical Services: Provide details of any professional or technical contracts or arrangements that have been made.  A separate upload will be required for this budget item and can consist of correspondence confirming the details of the services that will be purchased or additional justification (i.e., why a particular vendor was selected). Up to three (3) files can be uploaded if multiple vendors were contacted for quotes/availability.

Please note: if an individual is to be remunerated from a grant (i.e., salary or consulting fees), that person cannot be listed as a team member.
 

Equipment, Materials and Supplies: Price estimates, including applicable taxes, shipping costs and other costs that are part of the purchase must be detailed in the justification. Budget items that exceed $2,000 require additional justification (i.e., quotes for equipment, computer hardware and software).  One upload is required and up to three can be uploaded, in order to provide more details to reviewers related to expenses (e.g., to justify animal care costs, etc.). Do not re-upload the required budget justification in these additional uploads. Equipment purchased with grant funds becomes the property of the institution administering funds.
 

Meeting Expenses and Honoraria: Provide relevant details related to any items listed under these budget items.
 

Travel: Separate budget items can be entered to distinguish travel related to work on the project (i.e., travel to conduct focus groups, team meetings) versus travel related to dissemination activities (i.e., conferences, community forums to present results).

 

Other: Provide relevant details related to any items listed under this budget item not already covered in another budget area.

In-kind contributions do not need to be listed in the Budget Table but should be outlined in the Budget Justification section. Contributions from other funding sources (including internal) should also be identified in the Budget Justification section. If any proposed research activities are dependent on other sources of funding, this contingency should be clearly identified and its impact on the execution of the research addressed. The NSHRF does not provide funding for research already funded by another agency.  If an application is approved for funding, the program manager will discuss with the applicant and the other funding source (if necessary) to determine whether duplication or overlap exists and determine appropriate means of eliminating duplication/overlap.

Please visit our Allowable Cost webpage to learn more about allowable budget items for the AMS Project Grant.

The Budget Justification section is limited to a maximum of one page (PDF).

Signature and Submission

Applicants must review the terms listed in the Signature and Submission section of the application in GMS as well as the Signature and Submission section on the General Program Requirements page.

Institutions must also review the terms listed in the Signature and Submission section of the General Program Requirements webpage and provide an Institution Agreement. This agreement must be uploaded in GMS prior to the application deadline. Please see the Project Details section for more information and to download the Agreement.

Applications submitted to the NSHRF that do not contain all of the necessary information will be disqualified from further consideration in the competition process. Our systems have been designed to ensure that applicants have every opportunity to view the application information before it is submitted. The entire responsibility of ensuring proper submission of a complete application rests with the applicant. The NSHRF assumes no responsibility to notify applicants or follow-up with respect to particulars of incomplete or noncompliant applications. Applications submitted late will not be accepted by the NSHRF.

 

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Review Process

The NSHRF will undertake an initial screening of all applications to determine the completeness of the application and applicant’s eligibility. A peer review panel will review applications in accordance with NSHRF’s peer review guidelines and the evaluation criteria.
 

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Step by Step Guide for Applicants

This guide is intended to provide applicants with a step by step checklist to follow in order to apply for the AMS Project Grant.

Step by Step Guide for Applicants (PDF)

Contact Information

All applicants are encouraged to contact the Manager, REAL Knowledge Program, with questions prior to submitting an application.

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