Scotia Support Grant Program Requirements
Scotia Support Grants are not available in 2016-17. This funding opportunity is next scheduled for 2017-18
The Scotia Support Grant is intended to provide flexibility for Research Trainees to be engaged within Nova Scotia based research programs that are generating knowledge that is relevant to the health research priorities of the NSHRF. This will be achieved by providing financial resources to health researchers holding full time academic appointments at Nova Scotia institutions who are leading active programs of research.
This grant will support additional training opportunities within vibrant and productive programs of research which will enable researchers to recruit the level and number of trainees needed to enhance productivity and increase their capacity to compete for future funding. This funding opportunity has been designed to contribute to the sustainability of local programs of research which have the potential to impact and improve the health of Nova Scotians, while also training tomorrow’s health researchers.
Value and Duration: This grant provides funding for up to $25,000/year for up to two (2) years (maximum $50,000).
Process to Apply: Create an account in the Grant Management System (GMS) and choose apply for grant/award – Scotia Support Grant.
Open/Close Date: To view all current funding opportunities click here.
Multiple submissions: A researcher may only submit one application for the Scotia Support Grant as Principal Investigator per completion but may be listed as a team member on additional applications.
The Scotia Support Grant is offered every two years (2013, 2015, 2017, etc.)
To apply for a Scotia Support Grant, the Principal Investigator (PI) must:
- be a researcher with a full time academic appointment at a Nova Scotia university/affiliated research institution or an appointment (with research responsibilities) at an affiliated hospital/research centre/institute;
- be a researcher with an active program of research who is currently holding provincial, national or international funding that was peer reviewed and will last the entire duration of the requested Scotia Support Grant;
- be a researcher whose program of research falls within one of the NSHRF’s health research priority areas; and
- reside and work in Nova Scotia during the funding period of the grant.
Please note: The NSHRF interprets "currently holding peer reviewed funding" to be as of the date grant funds will be available (September 2015) to the end date of the duration funds are requested. Ensure details of peer reviewed funding and current applications are outlined in the PI’s CCV. In the case of a PI who has applications submitted but has not yet received decisions, the application will be considered by the peer review committee and if the application is approved for funding the NSHRF will only release funds when the PI demonstrates that funding has been received. Applicants should contact NSHRF for further details.
Applications from individual researchers as well as teams of researchers will be considered.
The following criteria are used to evaluate Scotia Support Grant applications:
Relevance of the research program to the NSHRF health research priority areas – the application must demonstrate:
- why the research program is important to the mandate of the NSHRF; and
- how the research program generates knowledge that is relevant to one of the NSHRF health research priority areas.
Merits of the Training Environment and Training Opportunities - the application must demonstrate:
that the PI and team members (if applicable) have sufficient time and resources to commit to the proposed training opportunities given other commitments (including research funded from other sources, teaching responsibilities, clinical or administrative duties);
that the PI and team members (if applicable) hold sufficient funding to support the research related activities associated with the proposed training opportunities;
the complementary expertise of team members (if applicable) to deliver on the research and training goals proposed; if an individual applicant, how he/she has the capacity and expertise to deliver on the research training goals proposed;
the quality and extent of the PI and team members (if applicable) past contributions to the training of academic research trainees;
that previous trainees have collaborated in research contributions (conferences, publications, patents, technical reports, etc.); co-authorship is usually considered an indicator of intellectual involvement and success. The quality of such contributions should be noted, where appropriate. The onus is on the applicant to explain the involvement of trainees in past and planned activities;
that previous trainees have gone on to further research training positions (e.g., Master or Doctorate program, post-doctoral position);
that previous trainees completed their degree requirements within a reasonable amount of time; a pattern of prolonged periods of study or frequent student withdrawal from programs should be explained by the applicant. Delays that are beyond the control of the applicant, such as parental leaves by trainees should be articulated and will be taken into consideration when determining an appropriate rating for this criterion;
the applicants’ role(s) in the training of the different types of academic research trainees; a researcher working at a university without a graduate program should not be ranked lower due to limited or no graduate student supervision. If an applicant presents a solid record of supervising trainees at other levels, this must be recognized in the assessment. Applicants are instructed to provide details about their role in co-supervision of students;
appropriate justification for the level of training or direct supervision proposed, if little direct supervision is planned outline the context of the applicant's competencies based on past levels of training activity (i.e., post-doctoral trainee compared to undergraduate student) and why the level of supervision that will be provided is appropriate; and
- the appropriateness of opportunities for training within a collaborative or interdisciplinary environment including but not limited to private and public sectors (e.g., industry, hospital, DHA, government agencies).
Budget Justification – the application must demonstrate:
that the level and number of academic research trainees is appropriately matched to the opportunities for training within the program of research that were outlined; i.e., the project/training opportunity is suitable for an Undergraduate, Master, Doctorate student or a post-doctoral trainee;
that the proposed training activities within the research program provide opportunity for growth and development beyond trainees simply being an extra set of hands accessible to the researcher; learning objectives have been provided; and
- that professional development opportunities are appropriate and incorporated into the proposed training plan.
Application/Applicant information required are completed either as direct entry in the GMS or as additional uploads. This section describes each requirement in detail. To start your application please create an account in the NSHRF’s Grant Management System.
All applicants, including team members with academic appointments should check the version of the CCV linked to their GMS account. Applicants must re-link their CCV to their GMS account for the 2015-16 competition in order to ensure the most recent CCV is available to reviewers. Up to date CCVs are required for all Principal Investigators in order for eligibility to be assessed. Refer to our instructions on validating and submitting your Common CV for the NSHRF.
This funding opportunity is reviewed by one of two peer review committees. Applicants must identify the health research category appropriate for their research application. This category must be identified in the GMS application form. The following are the two peer review committees:
The NSHRF will make the final decision on which peer review committee will review each application based on the information available in the application.
In the GMS please select the most applicable/ predominant NSHRF priority that relates (most closely associates) to your project. To view the NSHRF Health Research Priorities click here. This is for administrative purposes only, and is not considered in the assessment of the peer review committee.
Applicants must indicate which institution will administer the funds if the application is funded. This institution will be required to approve the application in order for it to be submitted to the NSHRF. Nova Scotia institutions are able to provide approval through their institutional GMS accounts.
It is recommended that applicants contact the institution that will be approving their application to determine internal institutional deadlines, requirements and potential support offered by the institution during the application process.
Any application that remains similar in content and has been submitted, reviewed and not funded in previous NSHRF competitions must be marked as a resubmission in the GMS application form. Material submitted in previous applications is not available to reviewers; therefore, the current application should contain all information required for evaluation. Applicants resubmitting can upload up to two (2) pages outlining how previous feedback has been addressed. This can be uploaded in the GMS when application is identified as a resubmission. Applicants are also encouraged to incorporate this information within the relevant sections of the application to highlight the changes made in response to feedback received.
- All team members (if applicable) must be listed in the GMS application form.
- A team member category must be designated for each team member.
- Team members are required to provide consent in the GMS. Collaborators are the only role not required to provide consent in GMS.
- All team members with academic appointments must validateand submit their CCV. Team members who do not have academic appointments must provide the PI with a copy of their professional résumé or CV to upload. Collaborators do not require a CCV or resume.
Adding Team Members: To add team members the Principal Investigator (PI) must instruct the individuals to first create a GMS account; this will allow the PI to add the individual to the application. The PI adds team members by adding their system account (email address) in the Other Team Members section of the GMS application. Once a team member has been added to the application the PI must notify the team member and instruct her or him to sign in and provide consent in GMS. Team members will need to refer to the "Team Review" section under "Portfolio" in their GMS account to access the applications(s) requiring their consent. Team members and Co PI’s are NOT electronically notified that they have been added to the application. It is the responsibility of the PI to notify team embers when they have been added to the application.
Team Member Consent: All team members, including mentors, must provide consent in GMS if listed or discussed in an application. The only exception is a member who is listed as a collaborator.
If team members are listed on an application, successful submission of the application requires all listed team members to provide consent. If a team member does not provide consent the application is not complete and cannot be submitted. In order to deal with outstanding consent when submitting an application, delete the team member(s) and remove reference to that team member(s) in all applicable application sections. To learn more about the process of providing consent in the GMS please see the GMS PI User Guide.
Please Note: If a team member is described in the application that has not consented via the GMS to be part of the application and is not listed as a collaborator, reviewers will therefore be instructed to disregard that team member’s contribution to the project.
If a team member wants to withdraw consent, they must contact the PI and the PI must delete the individual on the application.
For information on how to view team members' contributor status in GMS (ie. Confirmation team members have provided consent) the PI should click the consent link in the status column on the portfolio page in their GMS account.
Please list the main learning objectives for the research trainees that are to be achieved over the full duration of the grant in the GMS application form. Ensure listed learning objectives cover all the main activities you plan to undertake using project funds. These objectives should be the same as those described in the expected outcomes section of your application. Additionally, please ensure learning objectives are linked back to the training opportunities outlined in training environment and training opportunities section.
Please note: Funded applicants will be expected to report on progress related to the identified learning objectives in their reports to the NSHRF.
All Application Sections are uploaded to the GMS and must adhere to the following format:
- Uploads cannot exceed section page limit and must be in PDF;
- Font must be 11 pt minimum, 1.5 line spacing, 0.5 inch (1.27 cm), left and right margins;
- PI's last name and application ID number must be at the top of each page in the header;
- Pages uploaded for each section should be numbered in the footer;
- Page numbering can start at one (1) and end with the maximum page limit for that section; applicants do not need to attempt consecutive numbering between sections;
- All references should be uploaded as a separate attachment in the References section.
Please Note: Uploaded documents must be in Portable Document Format (.pdf). Ensure uploaded documents are not locked or password protected as the system will not be able to open. All applicants must register and be deemed eligible to proceed to the application stage.
Applications that do not conform to this format are ineligible.
Page Maximum: One (1) page
This section should not read like a specific research project abstract, rather summarize using language suitable for a non-scientific audience why the research program is important to the mandate of the NSHRF and how the program of research is relevant to NSHRF's health research priority areas. Provide a brief overview of opportunities for training within the program of research.
Page Maximum: Two (2) pages
Summarize how the program of research and the team (if applicable) offer a suitable and beneficial training environment. Outline details of team members' contributions to training, including but not limited to: resources, time available to supervise/mentor as well as opportunities to engage trainees in research activities. Highlight examples from past trainee experiences as well as describe opportunities for future trainees to develop competencies for conducting health research.
Scotia Support Grants are intended to support programs of research rather than single projects. It is expected that applicants describe how the trainees will fit into the program of research and how the funds will be used to support trainees at various levels of training. This may be accomplished by describing projects trainees will be working on. The appropriateness of a proposed plan to train particular trainees should be demonstrated.
Page Maximum: One (1) Page
Provide what training experiences can be expected including how those experiences will benefit the supported trainees as well as the program of research (discoveries, publications, training/mentoring other students) and what impact these additional financial resources will have for both the research program and the supported trainees. Ensure learning objectives are included within this section and linked back to the training opportunities outlined in the previous section.
Budget Justification Page maximum: Two (2) pages
Refer to Budget Considerations and Allowable Costs when preparing your budget. You will need to upload a detailed budget justification (2 page maximum) as well as complete the budget table in the GMS outlining itemized expenses.
Peer reviewers carefully review budgets. The budget justification must provide the rationale for requesting funds for research trainees. The applicant must justify how supporting research trainee(s) will result in value added to the program of research, in addition to describing the appropriateness of the academic level and quantity of research trainee(s) to the type of learning opportunities available within the training environment. All descriptions of training activities should be listed in the budget justification.
An applicant may request up to $50,000 over a two year timeframe. It is up to the discretion of the applicant what the distribution of funds will be over the course of two years. Applicants must follow NSHRF funding limits (minimum and maximum amounts, see stipends and professional development amounts below) when justifying their budgets. The applicant is responsible to ensure the correct amounts per level of study are entered into the GMS budget table. NSHRF will only issue funding to trainees who have not exceeded the upper limit amount for each level of study through other funding sources.
An applicant may request the following amounts per level of study:
- Undergraduate: $3,000-$4,000 per 15 weeks
- Masters: $6,000-$8,000 per annum
- Doctorate: $12,000-$16,000 per annum
- Post-doctoral (Academic): $20,000-$24,000 per annum
The maximum amounts for professional development an applicant can request per trainee at each level:
- Undergraduate: $150 per annum
- Masters: $250 per annum
- Doctorate: $500 per annum
- Post-doctoral (Academic): $750 per annum
Allowable professional development costs include:
- research conference registrations;
- poster development cost (i.e., printing);
- air travel at the lowest rate available, not to exceed full economy fare, including travel cancellation insurance; and
- hotel and meals while at conferences, as per the host institution policies.
Research trainees supported under a Scotia Support Grant must reside in Nova Scotia during the time of the award and may not hold a remunerated academic appointment or be listed as a team member on the application which was approved for funding.
Upon approval of funding, the NSHRF requires that grant recipients and the host institution identify the trainees that will be supported under the Scotia Support Grant. Before funds can be issued to trainees, the NSHRF must confirm individual trainee eligibility to receive NSHRF funding. The NSHRF funds must be issued directly to research trainees. Selected research trainees will be required to provide details of all funding sources, which must not exceed the upper limit established by the NSHRF for research trainees at each level of academic training, and to have fulfilled all prior NSHRF reporting requirements related to previous awards (if applicable). If selected research trainees have previously been supported by the NSHRF for any aspect of their academic training and have not submitted a final report or any other required documentation related to their past awards, they will be ineligible to receive funds under a Scotia Support Grant. Pre-authorization from the NSHRF is required for any change in the number or level of trainees supported.
Applicants must review the terms listed in the Signature and Submission section of the application in GMS as well as the Signature and Submission section on the General Program Requirements page. Instructions on how to submit an application can be found in the GMS.
Institutional approval is required at application and must be provided prior to the application deadline. Institutions must review the terms listed within the GMS Institution access page as well as the Signature and Submission section on the General Program Requirements page.
Applications submitted to the NSHRF that do not contain all of the necessary information will be deemed ineligible from further consideration in the competition process. The NSHRF assumes no responsibility to notify applicants or follow-up with respect to particulars of incomplete or noncompliant applications. Applicants may view application information prior to submission, and the entire responsibility of ensuring proper submission of a complete application rests with the applicant. Late submission of applications will not be accepted by the NSHRF. Our systems have been designed to ensure that applicants have every opportunity to view the application information before it is submitted. Applications submitted late will not be accepted.
The NSHRF undertakes an initial screening of the applications to determine the completeness of the application and applicant’s eligibility. A peer review panel will review applications in accordance with NSHRF’s peer review guidelines.
This guide is intended to provide applicants with a high level step by step checklist to follow in order to apply for the Scotia Support Grant.
Learning Outcomes resources from Western University may assist applicants when preparing the Expected Outcomes section.
If you have any questions about this funding opportunity please contact the Manager, Research Programs.